TravelPirates: Participation terms and conditions
“Newsletter Campaign September 2026”
1. Competition and organisers
The promoter of this online competition “Newsletter Campaign September 2026” (hereinafter referred to as “Competition”) is HolidayPirates GmbH, Neue Grünstrasse 18, 10179 Berlin, Germany, (hereinafter referred to as “TravelPirates”). The participation in the Competition is governed exclusively by the following participation terms and conditions.
2. Participation
2.1 Eligible to participate are entrants who must be at least 18 years old. Excluded from participation are employees, and their family members, of TravelPirates and its affiliate companies.
2.2 Participation in the Competition is possible only within the period September 14th, 2026 (10:00 local time) to October 4th, 2026 (23:59 local time). There is 1 prize worth $4000. Participation in the Competition is free of charge.
2.3 Everyone who registers to the newsletter via the sign up widget on the Competition page by October 4th 2026 and subsequently confirms their registration by email enters the Competition. Already registered newsletter subscribers must re-enter their email address via the widget on this web page: https://highlights.travelpirates.com/win-a-trip-to-japan in order to enter the Competition. User actions might trigger further contest related emails. Confirmation of subscription is necessary to take part in the giveaway.
2.4 Only those who meet the conditions described in para.2.3 enter the Competition. TravelPirates cannot be held liable for late and/or incomplete entries.
3. Execution and carrying out of the prize win
3.1 Only the prizes specified in detail below will be drawn:
One vacation worth €4,000 (£ + $). The value of the flight/travel budget can only be used for booking flights, and accommodations needed for the trip. The confirmations will have to be sent to us after booking the trip. Only one prize is available across all markets participating (Germany, UK, Italy, France, Spain, Netherlands, US) in the Competition. Money remaining from the original competition prize value after the trip arrangement (flights transport and accommodation) cannot be used by a third party not connected to the prize.
3.2 The winner will be notified by an email sent to the specified email address the participant provided in 2.3. The draw will be held after October 4th 2026. The winner must confirm, using the contact routes specified in the notification, the receipt of the notification as well as his name and address within two days from being notified of the prize by the Competition promoter. Otherwise, the right to the prize ceases and will be allocated to another entrant. In this respect, the entrant is responsible for making sure that he takes note of the notification of the prize from TravelPirates via his email account. The prices communicated during the Competition through our communication channels are converted into local currencies using foreign exchange rates applicable on the campaign start day. If the prize won is the participation in a trip, the trip details will be arranged in consultation with the winner.
3.3 The winner must travel within one year of claiming the prize, and otherwise risks forfeit by not doing so.
3.4 The delivery of non-cash prizes is free of charge to all markets. This applies to one delivery attempt. Otherwise, the winner will have to bear transport costs and other expenses (customs duties, taxes etc.).
3.5 The claim to the prize may not be assigned or transferred. The prize cannot be paid out, supplemented or changed. If the prize cannot be made available to the winner for whatever reason, TravelPirates reserves the right to provide a substitute prize of an equivalent value.
3.6 The trip to be won in the draw will be arranged by TravelPirates. TravelPirates is not liable for the trip execution.
3.7 The contest is in no way sponsored, endorsed or administered by, or associated with Facebook or Instagram. Facebook and Instagram are not available for contact about the Competition.
3.8 If the prize involves travel then you must start your travel from one of the participating countries: Germany, UK, Italy, France, Netherlands, Belgium, US and Spain.
3.9 Winners are responsible for ensuring that their passport, visa, and any other required travel documents are valid and up to date for any trip they arrange with TravelPirates. If after arranging the trip with TravelPirates the winners realise that their papers are not in order, TravelPirates will not be liable to arrange another trip.
3.10 The prize(s) may be considered a taxable benefit to the winner(s). The winner(s) will be solely and directly responsible for accounting for and paying to any relevant tax authority, any tax liability arising on their prize.
4. Exclusion from participation
4.1 TravelPirates reserves the right to exclude entrants from the Competition if they violate these terms and conditions.
4.2 Moreover, TravelPirates reserves the right to exclude from the Competition entrants who use prohibited tools or otherwise gain advantages through manipulation (in particular, collective or repeated entries if such are not expressly allowed by TravelPirates). This is the case when, for example, automatic scripts, hacking tools, trojans or viruses are used or when an entrant gains an advantage through other prohibited means. Also providing false personal details and using fake profiles may result in exclusion from the Competition. As the case may be, prizes may be denied ex post and/or be claimed back.
5. Early cancellation or discontinuation of the Competition
TravelPirates is entitled to discontinue the Competition ahead of schedule, or suspend or modify the Competition in the event of unforeseen circumstances beyond the organiser's control that render the carrying out of the Competition according to original plans difficult or unreasonable for TravelPirates. This includes in particular, but without limitation, unauthorised intervention of third parties, technical problems with hard- or software that are beyond the organiser's control as well as violations of law which are directly connected with the carrying out of the Competition, including, in particular, tampering with the competition process.
6. Processing of data in connection with the Competition
In return for participating in the competition, we ask for your consent for us to send you our Newsletter with our best holiday deals and travel information by email in the future. Your personal data will only be used for this purpose. You can revoke your consent at any time. Details of the data processed in the context of the competition and the rights existing in this respect in favour of the participant can be found in our data protection policy. See below.
7. Final provisions
By participating in the competition the user waives his/her rights to any legal action relating to the competition or prize claimed.
8. Winner Announcement and Publicity
In accordance with the UK Code of Non-broadcast Advertising and Direct & Promotional Marketing (CAP Code),TravelPirates must either publish or make available information that indicates that a valid award took place. To comply with this obligation, TravelPirates will send the surname and county of the prize winner to anyone who contacts us via [email protected] within one month after the closing date of the Competition. If a winner objects to their surname and county being published or made available, they may contact TravelPirates. In such cases, TravelPirates will still provide the information and winning entry to the Advertising Standards Authority (ASA) on request.
